Terms & Conditions
Aerial Gymnastics Centre Limited
Terms & Conditions
By enrolling your gymnast with Aerial Gymnastics Centre Limited, you confirm that you have read, understood and agree to the following Terms & Conditions.
1. IGA Membership & Insurance
All gymnasts and coaches must hold valid individual membership with the IGA, linked to our club, as we are affiliated with them.
You agree to either:
- Complete the required IGA membership; or
- Give permission for your gymnast’s details to be passed to the IGA for membership and insurance purposes.
The membership payment will be requested alongside Term 2 fees for 2026. Membership is mandatory for all club members.
Membership fees are separate from class fees and are non-refundable once paid.
2. Drop-Off & Collection
Parents/guardians are responsible for dropping off and collecting gymnasts at the correct class times.
Gymnasts must not be left unattended more than 5 minutes before their class begins.
Gymnasts should not be left waiting outside the venue without a responsible adult present.
We understand that unavoidable delays can happen. If you are going to be late collecting your gymnast, please contact the club as soon as possible and provide an approximate collection time.
Please be aware that late collections take coaches away from their other responsibilities and may result in a late collection charge.
Gymnasts may only be collected by their parent/guardian or an adult authorised by the parent/guardian. If you wish for your child to be collected by another person, please inform the club in advance.
For older gymnasts who are permitted to leave independently, the club must have prior consent from the parent/guardian.
3. Appropriate Clothing & Appearance
Gymnasts must attend class dressed appropriately for gymnastics and sporting activity.
- Jewellery must be removed before class.
- Long hair must be tied securely back.
- Clothing must allow the gymnast to participate safely and comfortably. Please wear jumpers or 1/2 zips instead of hoodies as they can be a h&s concern.
- Skirts and crop tops are not permitted.
Coaches may ask a gymnast to remove or change an item of clothing if it is considered unsuitable or unsafe for participation.
4. Class Fees & Payment Deadlines
Class fees must be paid in full by the specified due date to secure your gymnast’s place.
We operate 5 terms per year, and payment for the following term is due during the final two weeks of the current term. This provides members with sufficient notice to prepare for upcoming payments.
Fees must be paid in full by the specified deadline. Failure to pay on time will result in the immediate loss and reallocation of the class place, which may then be offered to a gymnast on our waiting list.
A place is not guaranteed until the required fees have been paid.
We operate a zero-tolerance policy towards verbal abuse, harassment, threatening, aggressive or intimidating behaviour towards our staff or volunteers in relation to late fees, payment deadlines or the reallocation of class places.
5. Non-Refundable & Non-Transferable Class Fees
Once a term has commenced, class fees are non-refundable and non-transferable, regardless of the reason for cancellation, non-attendance or withdrawal.
This includes holidays, illness, family circumstances, changes in personal circumstances or any other reason for missing classes.
Missed classes cannot normally be carried forward or transferred to another gymnast.
6. Membership Fees
All membership fees are non-refundable once payment has been made.
7. Class Cancellations
In the event that a class has to be cancelled due to extreme weather, an official weather warning or other circumstances outside the club’s reasonable control, the class will not normally be rescheduled or refunded.
If the club has to cancel a class due to coach sickness or another reason within the club’s control, we will aim to reschedule the class where possible.
Where a cancelled class cannot be rescheduled, the appropriate amount may be deducted from the following term’s fees.
8. Changes to Classes & Communication
Class times, days and/or dates may occasionally need to change due to coach availability, venue availability or other circumstances.
Parents/guardians are responsible for reading all correspondence issued by the club, including emails, messages and social media updates, to ensure they are aware of any changes, announcements or important information.
The club will provide reasonable notice of changes wherever possible.
9. Safeguarding
The safety and welfare of all gymnasts is a priority.
Any safeguarding concerns should be reported to one of the club’s Welfare Officers:
- Bronagh McElroy – Primary Welfare Officer
- Rachael McAleer – Secondary Welfare Officer
Parents/guardians should contact the appropriate Welfare Officer via the club’s designated email contact.
All safeguarding concerns will be dealt with in accordance with the club’s safeguarding policies and procedures.
10. Intimate Care
Parents/guardians agree to our Intimate Care Policy.
For preschool gymnasts aged 3–4 years, we recommend that a parent/guardian remains nearby and contactable during the class in case their child becomes distressed or requires assistance while using the bathroom.
Where a gymnast has specific or additional needs requiring intimate care, the club is unable to provide intimate care. A parent/guardian or an approved professional carer must be available to provide this care when required.
Parents/guardians should inform the club of any relevant additional needs before their child attends classes.
11. Participation & Willingness to Attend
All gymnasts attending independent classes aged 3 years and over must attend willingly and be able to participate in the class with an appropriate level of independence for their age.
We understand that young children may occasionally be nervous, unsettled or require additional support when starting a new activity. Coaches will make reasonable efforts to encourage and support gymnasts to settle into classes.
However, if a gymnast becomes consistently distressed, unwilling to attend or unable to participate safely and appropriately, we will discuss this with the parent/guardian and may make recommendations regarding their attendance.
This may include recommending that the gymnast waits until a later term before returning, where we feel this would be in the best interests of the gymnast.
12. Behaviour & Safety
Gymnasts are expected to follow reasonable instructions from coaches and behave in a manner that allows the class to operate safely.
Gymnastics involves physical activity and the use of equipment. Gymnasts must listen to coaches and follow safety instructions at all times.
If a gymnast repeatedly refuses to follow safety instructions, leaves the designated class area, behaves in a way that places themselves or others at risk, or consistently prevents the coach from delivering the class safely, the parent/guardian may be contacted.
Where appropriate, the club may recommend that the gymnast takes a break from classes or returns at a later stage when they are better able to participate safely.
The club reserves the right to suspend or terminate a gymnast’s place where their behaviour creates a significant or ongoing safety concern or prevents coaches from delivering the class safely and effectively.
13. Parent & Guardian Conduct
We expect all parents, guardians and other adults attending or communicating with the club to treat our coaches, volunteers, staff, gymnasts and other families with respect and courtesy.
The club has a zero-tolerance approach to:
- Verbal abuse
- Threatening or intimidating behaviour
- Harassment
- Aggressive or confrontational behaviour
- Personal insults or inappropriate language
- Behaviour directed towards coaches, volunteers, gymnasts or other parents that causes concern or distress
Concerns or complaints should be raised with the club through the appropriate communication channels rather than being addressed aggressively towards coaches or volunteers.
The club reserves the right to take appropriate action where a parent/guardian’s behaviour is considered unacceptable. This may include restricting communication, requiring a parent/guardian to leave the premises or, in serious or repeated cases, terminating the gymnast’s place.
14. Illness & Attendance
Gymnasts must not attend class if they are unwell or displaying symptoms of illness, including but not limited to:
- High temperature
- Vomiting
- Diarrhoea
- Contagious/infectious illness
- Any other illness that may prevent the gymnast from safely participating
Parents/guardians must ensure that their gymnast has been well for the appropriate period before returning to class and should follow relevant public health guidance where applicable.
If a gymnast becomes unwell during class, the parent/guardian or emergency contact may be asked to collect them.
15. Medical Conditions, Allergies & Injuries
Parents/guardians are responsible for informing the club of any medical conditions, allergies, injuries, disabilities, additional needs or other circumstances that may affect their gymnast’s participation or safety.
This information must be provided during registration and updated immediately if circumstances change.
Parents/guardians must ensure that all emergency contact and medical information held by the club remains accurate and up to date.
Gymnasts must not attend class with an injury that prevents them from safely participating.
The club and its coaches should be informed of any injury sustained outside of class that may affect the gymnast’s ability to participate safely.
16. First Aid & Emergencies
Parents/guardians give permission for appropriately trained club staff to provide basic first aid to their gymnast where required.
In the event of a serious injury, illness or emergency, the club will take reasonable steps to contact the parent/guardian or emergency contact.
Where the club believes it is necessary, emergency medical services may be contacted without waiting for prior parental consent.
Parents/guardians are responsible for ensuring that the club has current emergency contact details.
17. Medication
Parents/guardians must inform the club of any medication that their gymnast may require during class.
The club is not generally responsible for administering medication. Where medication may be required during class, parents/guardians should discuss this with the club in advance so that appropriate arrangements can be considered in accordance with club policy.
18. Photography, Video & Social Media
The club may take photographs and/or videos of gymnasts during classes, events, competitions or other club activities for purposes such as:
- Club social media
- Club website
- Promotional material
- Displays and advertising
- Club records and achievements
Photography and video consent will be requested separately during registration.
Parents/guardians must respect the privacy of other gymnasts and must not photograph or record other children without appropriate permission.
The club will handle photographs and videos in accordance with its safeguarding and photography policies.
19. Waiting Lists & Class Places
Where a class is full, gymnasts may be placed on a waiting list.
Class places are allocated at the club’s discretion based on availability and relevant club procedures.
A class place is only secured once the required registration and payment have been completed.
Where fees are not paid by the specified deadline, the club reserves the right to offer the place to another gymnast on the waiting list.
20. Trial Classes
Where the club offers trial classes, a trial place does not automatically guarantee a place for future terms.
Any trial fees, cancellation arrangements and deadlines will be communicated to the parent/guardian at the time of booking.
Following a trial, parents/guardians must complete the required enrolment and payment process within the timeframe provided if they wish to secure a regular class place.
21. General Responsibility
Parents/guardians are responsible for ensuring that all information provided to the club is accurate, complete and kept up to date.
Parents/guardians must inform the club as soon as reasonably possible of any change that may affect their gymnast’s safety, wellbeing, medical needs, emergency contacts or ability to participate.
Agreement
By enrolling your gymnast with Aerial Gymnastics Centre Limited, you confirm that:
- You have read and understood these Terms & Conditions.
- You agree to comply with the club’s policies and procedures.
- You understand that failure to comply with these Terms & Conditions may result in the withdrawal or termination of your gymnast’s place.
- You understand that the club’s priority is the safety, welfare and enjoyment of all gymnasts.
The club reserves the right to review and update these Terms & Conditions when necessary. Parents/guardians will be notified of any significant changes.